Document Indexing for Quick Retrieval
The Client Need
A document-heavy business services provider needed help indexing and tagging thousands of daily documents into its system for fast document search and retrieval using keyword search.
Our Approach
We trained a team of experienced document analysts to review each document and assign highly relevant keywords. A centralized keyword library was developed for consistency across similar document types.
The Process
- Each document was reviewed and summarized with 4–5 keywords
- Keywords were selected based on content relevance, terminology, and usability
- Indexed documents were uploaded into the client's internal system for fast retrieval
The Outcome
- 50,000+ documents processed monthly
- Indexed files retrievable via simple keyword search
- High accuracy with continuous feedback and quality control
- Seamless integration with client’s sales and inventory processes
Business Impact
- Reduced document retrieval time by over 60%
- Minimized audit-related errors
- Improved operational efficiency in compliance-heavy environments